Ok, this is what I would do....you and Phil need to sit down together with pen and paper and the internet, in an organized fashion, and jot down ideas....meal ideas (
www.allrecipes.com is an excellent resource), look on the internet for entertainment ideas (movies are always a good choice), sleeping arrangements, etc. It will be much easier that way. Be organized about it. Get Phil to call his mother or siblings and ask them what they are going to want to eat and what they are going to want to do while they are visitng. Who knows.......they may just want to relax!!!!!!!!!! I think communication between you and Phil and Phil and HIS family is going to be key.